Leader requirements and procedures

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This page should reflect the most current leader certification processes in the various clubs.


Bait and Bullet Protocols

May 13, 2009

1. Club Overview:

The Bait and Bullet Club is a member club of the Dartmouth Outing Club whose purpose is to allow students to participate in hunting and fishing activities. Our Club encourages members to get outdoors and enjoy the sports of hunting and fishing, as well as associated activities (primarily in firearms sporting). The only requirements for membership are membership in the DOC and a desire to learn about hunting, fishing, and their associated knowledge bases – including, to name a few things, plant and animal identification, familiarity with habitat (particularly New England habitats), proper treatment and dressing of game, safe firearm and rod handling, firearm and rod skills, bait and artificial-fly selection and creation (with an emphasis on fly tying and proper fly selection), and New England hunting and fishing regulations. We welcome all students to join the Club, and ask only that you participate in our events. One of the most important parts of these skills is the communal knowledge: if you have something to share from your own experience, please share it, and if you have no experience at all, come eager and willing to learn. Know that both hunting and fishing take time and patience, but the experience can be incredibly rewarding.

2. Club Equipment:

The Bait and Bullet Club has most of the equipment necessary for any hunting or fishing outing. We own a fairly broad selection of firearms and fishing rods (both spin and fly rods), as well as having our own fly-tying workshop in the student workshop located in the basement of Robinson Hall. There are some Club materials available for general use (such as various ammunitions, fishing reels and lines, and some fly tying materials) but there is no guarantee that we will have them in stock. As a general guideline, ammunition, flies, and lines (specifically tippet materials for fly lines) should be provided by the members using them, unless their use is as a part of a paid Bait and Bullet trip, in which case all supplies and materials will be provided.

2.1. Using Club Equipment:

The Bait and Bullet Club strongly encourages all members to get out and enjoy the out of doors and provides most of the equipment to assist in this endeavor. There is a simple process of checking out equipment when members leave on a trip, and checking it back in when members return from a trip, but the process is different for hunting and fishing equipment (namely rods and firearms).

2.1.1. Fishing Equipment

Fishing equipment is available for checkout to any member of the Club without any need for special training. All state fishing regulations must be observed at all times! Remember you are representing your Club and your college when you are out there. Checking out fishing equipment happens through the fishing chair. Blitz “Bait and Bullet” at least a few days before your planned trip to make sure there are no conflicts with scheduled Bait and Bullet trips, which always have precedence for equipment. Once you are cleared to take the equipment, the fishing chair (or another Bait and Bullet leader) will meet you at our storage locker in the basement of Robinson Hall to give you the desired equipment and make note of gear checked out. GEAR MUST BE RETURNED ON TIME – there have been problems with this in the past so the Club is following a strict policy of monitoring borrowed equipment. Don’t loan Club gear to non-Club members: the person who checks out the equipment is responsible for it.

2.1.2. Firearms

The Club maintains a stock of firearms for member use. These weapons include both 12 and 20 gauge shotguns, several .22 caliber rifles, and a .306, to name a few. All of our firearms are kept in the Safety and Security Office on Rope Ferry Road. They have their own policies for how guns are checked out of their gun room, but no one may check out a Bait and Bullet weapon unless they are on our approved gun list. To get on this list, a member must first become a leader in the Club and complete a firearm competency checkout with a Club chair (blitz the “Bait and Bullet” account about getting checked out and a trip will be arranged), or with a Club advisor. See the section on Leader Requirements for more information on how to become a leader. The firearm competency checkout is a comprehensive evaluation that may include a one-on-one session with a Club chair or Club advisor, but must include a co-lead (either to the shooting range or on a hunting trip) during which time the aspiring leader should demonstrate functional knowledge of how firearms work, safe handling practices, safe field techniques, and an aptitude for ensuring the safe handling techniques of other students partaking in the trip. The checkout will be followed up with an evaluation of the aspiring leader’s performance, and, in the case of failure, those things leading to said failure will be thoroughly discussed first by the leader/supervisor doing the checkout and a supervisor, then with the aspiring leader. There is a minimum of at least one week and participation as a trip-member (not as a leader) in at least one shooting or hunting trip before the aspiring leader can request another firearm competency checkout. The second checkout will be the same as the first – the checkout is designed to ensure the safety of all Club members on shooting or hunting trips. We (and the College) understand that firearms are extremely dangerous and the Club is very lucky to have such a supportive group as we do (especially with regards to Safety and Security). Safety incidents involving firearms tend to be very, very serious and we have the safety of Club members in mind at all times. That said, the purpose of the Club is to teach and to allow students to participate in these activities, so we want leaders to be approved, but we must ensure that members will be safe (and learn safe practices!) if the Club is to continue. If you have any questions, blitz a Club chair or a Club advisor. The reason ONLY approved leaders can check out guns is because the purpose of the Club is to give back to the greater community, not just for personal use. Please see the leader requirements sections for how to become a leader and the expectations of our leaders.

2.1.3 Shooting Equipment

Shooting equipment such as targets, clays, ear and eye protection, and ammunition can only be use when an approved leader is taking out a Bait and Bullet approved trip (see below for what is considered a club trip). When checking out Bait and Bullet guns, individuals should be aware of which trips are going out on that day so they do no use guns that are required by the Bait and Bullet sponsored trip. To check on this the individual could do a courtesy check and blitz into the club blitz mail or can attend the feeds/check in with the club to see what trips are occurring that week.

2.1.4. Fly Tying Equipment

The Club has several fly tying vices and some fly tying materials available for use my members. There is no need to check out the vices and they are available on a first-come, first-served basis subject to the limitation of Club organized instructional events (which all members are welcome, and encouraged, to participate in). All equipment is located in the Student Workshop in the basement of Robinson Hall next to Dartmouth Outdoor Rentals. There is a combination box that has a key to the door in it – ask a Club leader or another member who knows the combination if you want access to the room (or go during DOR’s open hours, during which time the door will be open).

3. Leadership Requirements

Leadership in the club is open to any member who has the desire to share his or her knowledge, skill, and experience with other members of the club by leading trips, both with primary intent being instructional, and trips whose primary purpose is to actively participate in the sports of hunting and fishing. To become a leader in the Club a member must satisfy both the DOC/OPO leadership requirements and special club requirements. Finally, to become an approved shooter (approved shooters may check out Club firearms from SNS and lead trips which involve firearms) a leader must have hunter safety or a Firearms certification card to get on the gun list. Cards must be presented to Laura Dukeshire in OPO office and when approved OPO will copy S&S to be added to the gun list. A leader must also pass a firearm competency checkout (see section 2.1.2). If a member has interest in becoming a leader, the member should be sure they have sufficient competency in their field of interest and a desire to pass that knowledge on. All leaders are required to lead at least 2 trips during each of their active terms (currently, the winter is considered an “off” term for the club). This is to ensure the future of the Club – if no one is giving back to the club, then there the Club cannot continue to endure. Any member interested in becoming a leader but is unsure of their capability should pursue completion of the basic requirements and continue to participate in any available trips in their field of interest, including one-on-one or small group sessions with current leaders.

3.1. Basic Requirements

The Dartmouth EMS offers two courses which must be completed by all aspiring leaders. Blitz “DartmouthEMS” for a schedule of class times. These are: • First Aid • CPR The DOC and the Outdoor Programs Office offer two leadership-oriented courses that must also be completed. Blitz “TheDOC” for a schedule of class times. • Group Dynamics • Risk Assessment Finally, all leaders need to be driver certified to use college vehicles. Most hunting and fishing trips involve at least some driving, so it is vital that leaders be able to operate college vehicles. Blitz Driver Safety for more information. The system can be a little bit complex and takes some time to work through (because of administrative and scheduling issues) so plan accordingly. The minimum time expected to complete this is probably at least a month. The process looks something like this: the risk assessment office takes your driving record/information and approves you (or not) to take an online defensive driving course. Then you complete the online course (it’s long – plan accordingly) to become a college approved driver. OPO will give you an approved driver card. While this is a good place to start, to be eligible to drive college Sprinter Vans or Micro Busses, there is an associated assessment done through the parking office (monitor the Driver Safety Program bulletin for information). Finally, if you choose to drive a personal vehicle, you have to get it checked out through the college. See Kathy Decato in OPO for a form that you will need to sign, and your parents will need to sign if the car is registered to them. Then the vehicle must pass a short safety inspection with Risk Management before you can use it on official trips. • College Approved Driver (minimum) • Sprinter Van approval (optional, but highly recommended) • Micro Bus approval (optional, also highly recommended) • Personal vehicle college certified

3.2 Bait and Bullet Club Requirements (Fishing)

To become a fishing leader, a member that has completed the basic leader requirements only needs to co-lead a fishing trip with a current leader. The purpose of the co-lead is to ensure that the aspiring leader can functionally manage a group of students, effectively teach fishing techniques (including, but not limited to, bait and fly selection, casting techniques, and location selection), and generally leave their trip members with an enhanced knowledge base, appreciation for the fishing and the outdoors, and (hopefully) a desire to continue in the sport. While the co-lead is not officially a “test”, if the co-leader has any serious concerns about the aspiring leader’s aptitude or ability, those issues will be addressed with the chairs and/or the supervisor before a final approval is made. In this event, those issues will be discussed with the aspiring leader and a second co-lead will be required. • Co-lead a trip with an approved leader

3.3 Bait and Bullet Club Requirements (Hunting/Shooting)

To become a hunting/shooting leader, a member that has completed the basic requirements must complete first a course in Hunter’s Education. If a member has successfully completed Hunter’s Education in another state, they simply need to bring proof (usually in the form of a card issued at the time of completion in the home state) to the Outdoor Programs Office and they will be entered in the system. These cards are usually available by contacting the department that offered the course in the home state if the member doesn’t have theirs present on campus. Note that a hunting license, even from a state that requires Hunter’s Education to obtain one, is not sufficient. Hunter’s Education courses are generally offered once or twice in the Summer, Spring, and Fall by Sgt. Mark Lancaster of the Safety and Security Department, but may also be available at other times through the New Hampshire Department of Fish and Game. • Hunter’s Education or Firearms Certification Next, a member must complete a firearm competency checkout with an approved leader or Club advisor. This is detailed in the firearm equipment section of these protocols, but bears repeating here. From 2.1.2: “The firearm competency checkout is a comprehensive evaluation that may include a one-on-one session with a Chair or Club advisor, but must include a co-lead (either to the shooting range or on a hunting trip) during which time the aspiring leader should demonstrate functional knowledge of how firearms work, safe handling practices, safe field techniques, and an aptitude for ensuring the safe handling techniques of other students partaking in the trip. The checkout will be followed up with an evaluation of the aspiring leader’s performance, and, in the case of failure, those things leading to said failure will be thoroughly discussed first by the leader/supervisor doing the checkout and a supervisor, then with the aspiring leader. There is a minimum of at least one week and participation as a trip-member (not as a leader) in at least one shooting or hunting trip before the aspiring leader can request another firearm competency checkout. The second checkout will be the same as the first – the checkout is designed to ensure the safety of all Club members on shooting or hunting trips. We (and the College) understand that firearms are extremely dangerous and the Club is very lucky to have such a supportive group as we do (especially with regards to Safety and Security). Safety incidents involving firearms tend to be very, very serious and we have the safety of Club members in mind at all times. That said, the purpose of the Club is to teach and to allow students to participate in these activities, so we want leaders to be approved, but we must ensure that members will be safe (and learn safe practices!) if the Club is to continue. If you have any questions, blitz a Club chair or a Club advisor.” • Firearm Competency Checkout (including co-lead) It is required that the leader in training do one co-lead to see how trips are run and also shoot with one of the chairs or advisors to prove competency. It is at the discretion of the chair or advisor to deny the individual the right to become a leader. If anyone in the club has any concerns about how the individual handles fire arms or about their behavior at the range, the leader will not be allowed to lead trips until the concerns are examined further by the chairs and advisor. If this a major concern or there was an incident while at the range or handling a fire arm in S&S the leader will be put on temporary suspension until all concerns are cleared. Once the both the Hunter’s Education requirement and firearm competency checkout are completed, a member will be promoted to a Club leader and added to our (and SNS’s) approved shooter list. The leader may now check out Club firearms from SNS and lead Club trips involving firearms.

4. Club Facilities

The Bait and Bullet Club has access to several facilities mentioned in passing before and more specifically here. With all Club facilities, we ask members to respect the hard work of many Club members in maintaining these facilities and ask that when opportunities for maintenance and improvements arise that Club members participate. Only through Club participation can our facilities endure for future generations of the Club.

4.1. The Fly Tying / Student Workshop

The Student Workshop is located in the Basement of Robinson Hall next to Dartmouth Outdoor Rentals. Bait and Bullet has fly tying vices and materials located in a locker there and is available at all times for Club members’ use. The door to the Student Workshop is unlocked during the operating hours of DOR, and there is a combo box with a key next to the door for the rest of the time. Club members may request the combination from a Club leader or from another member who knows the combination.

4.2. The Shooting Range

The College owns and operates a shooting range just off of Route 10 North of Campus across from the Organic Farm. This range is available for the use of any Dartmouth Student, although it is maintained and operated by the Club. In addition to the previously mentioned request that all members participate in any range improvement and maintenance trips, there are a few rules that we ask everyone who uses the range to observe. • READ the posted rules at the range. Many of them will be restated here, but it is important to read and understand the rules posted there as well. They are for the safe use and general well-being of the range. • Pack it in, pack it out. Trash, brass, and “fun to shoot” items must all be removed from the range. There is no trash service out there, so come prepared. This includes cleaning up the soda cans, balloons or other items brought out for target practice. Please: NO GLASS, FRIDGES, COMPUTERS, etc. These are extremely difficult to clean up. • Limit shooting to no more than 2 hours. There are people who live nearby and they are gracious enough to put up with the existence of the range. Don’t abuse this by shooting for excessive periods of time, especially of large calibers. • NO AUTOMATICS or unnecessary destruction of shooting stands. As fun as it is to pointlessly fire hundreds or thousands of rounds at target stands just to watch them disintegrate, the stands are built and maintained by the Club for Club use. Don’t abuse this. • NO HANDGUNS. The shooting range is only open to students and students are not allowed to have handguns anywhere near, around, or on campus. This includes at the shooting range. The College, Safety and Security and the Hanover Police Department all take this very seriously. • Please respect community events at the adjacent soccer fields and the Organic Farm. If an event is going on, don’t go shooting. Nothing is more disruptive than listening to the sounds of gunfire, especially at youth sporting matches or Organic Farm gatherings. Respecting our neighbors is of the utmost importance to the continued existence of the shooting range. • No shooting early in the morning or in the evening. Obviously firearms may not be discharged during non-daylight hours, but in the spirit of respecting our neighbors we ask that no shooting begin before 9am or after 6pm. • Always use the range in a safe manner. Observe the shooting line and shooter safety, always fire in the direction of the target stands, and never fire a weapon when anyone is over the shooting line. This includes shooting from a place beyond the firing line. Shooting may ONLY happen from BEHIND the firing line.

5. Trips

All trips must be lead by a Bait and Bullet leader- fishing trips by a fishing leader and shooting trips by a shooting leader. It is important to Bait and Bullet that trips are lead by someone who is competent with the equipment and knowledge about the sport in order to insure their trip participants learn safe habits, correct handling, and get the full shooting and fishing experience. This is why it is of the utmost importance to maintain a group of well-trained trip leaders, maintain our facilities, and have proper boundaries set for the trips.

5.1 Trip Types

There are two basic types of trips: shooting and fishing. Both of these trips are based off campus and require the use of a college-approved vehicles and the procedure below to be taken out. Fishing trips go to a variety of locations around the area and participants will not be charged unless there are incidences with gear. On these trips typically fly and spin rods will be taken out to encourage trying new gear and people of all levels are encouraged to participate unless the leader specifies a specialized trip they would like to lead. There are three types of shooting trips: beginner, advanced, and mixed. On all shooting trips the minimum is 3 participants unless there is concerns brought up by the leader. The reason for the minimum participants is cost for renting out the vehicles and also the leader’s time. Also before every trip there will be a safety talk and safe practices with be observed and scrutinized- this is the number one priority for leaders. On beginner trips it is required that there are at maximum 4 individuals to every leader and only one gun being shot at a time. Having such a small leader to participant ratio will ensure that the leader can watch each participant closely and make sure there are no accidents or failures in safety protocol. In advanced trips there can be up to 7 people per leader and the number of guns shot at a time can be maximum 2, but this is only if every participant has shown themselves to be at a highly competent level of gun handling. Before signing up for an advance trip there needs to be proof that the shooter is at the advanced level. This can be done either through confirmation from one of the chairs, leaders, or advisors. If there is no known information about the shooter, the individual may write up a detailing of their experience and during the trip they would be the first to shoot with the leader to make sure they are at the appropriate level. If there are too many participants with unknown skill levels the trip could be considered a mixed trip. Mixed trips have participants at all levels. On these trips it is required that there be two leaders present if the trip is over 5 people. If the trip is under 5 there can be one leader. All shooting safety steps and regulations must be observed by all those on the trip and must be enforced by leaders. These rules and regulations can be observed in the hunters safety course taken by the leaders and should be voiced to the participants at the beginning of the trip. The rules for the range are also written in the previous section and on the sign at the range.

5.1.1 Shooting Trip Procedure

In order to bring out a shooting or fishing trip though Bait and Bullet the leader can inform the chairs (via the blitz list) that they would like to lead a trip the following week. The chairs may also contact the leaders and arrange trips for the following week. Once the trip time and date have been decided on by the leaders and chairs, the trips will be presented at Bait and Bullet feeds. Feeds are Bait and Bullet meetings that take place in a more social environment with a cooked meal (the meal is paid for through a DOC credit card and everyone who attends signs a dash sheet to help pay for the food). At the Feeds, individuals may sign up for the trip of their choice the following week. If the number of people that are signed up are over the maximum allowed for the trip, the last people on the sign up list will be put on a wait list. We give those who attend feeds first choice of trips to try to encourage attendance at feeds. Feeds build up our club’s presence on campus, build a sense of community, allow for members to meet each other, give individuals a chance to ask questions directly to the leaders and chairs, and gives us an opportunity to meet and discuss important aspects about the club in person on a weekly basis. Since not all people can make it to the feeds, we also blitz out the trips to the Bait and Bullet blitz list. There are usually still spots open on some of the trips and we blitz these out to the blitz list. If there are still spots left after this we will blitz out to campus. The campus blitzes help to gain more membership and visibility. All trips REQUIRED sign ups through Bait and Bullet. Leaders may not make their own lists. This is to ensure that the trips meet the safety and size requirements and also fit with in the budget. The chairs are liable for the safety of trips that go out through the Bait and Bullet club and it is essential that the chairs set up the trips that go out and are informed of all individuals that are on the trip. The individual’s names will be transcribed onto a trip list in the address section under the bait and bullet account so that there is always a record on hand. These lists are set up from the names on the feed sign ups and the blitzes received on the club blitz. Once the trips are full, chairs will blitzes the lists to the leaders. Once the leaders have the lists, they will inform the individuals of anything they will need on the trip and of the club’s cancellation policy. The individual must cancel the day before the trip goes out, otherwise the individual will still be charged for going on the trip. The finalized list (including cancellations, additions, and waitlist adds) will then be brought to the OPO office AFTER it the finalized list has been approved by a chair (if there have been changes- for example if there is a cancellation, there could be a waitlist of people who had just blitzed into the account, or if there were a minimal number of people we could fill these spots). If the chairs do not respond in a timely fashion the list may simply be taken to OPO. Bait and Bullet will charge $6 per trip and double that amount if the individual is not a DOC member. At this time the leader also has to make sure that they have a college approved vehicle of the appropriate size reserved for the trip, or a college certified personal vehicle. Vehicle reservation and handing in trip sheets to OPO must be done the day before the trip goes out. Once the trip is finalized trip participants can be informed of where the trip meets etc. On the day of the trip all trips will meet behind Robo where the leader will have the vehicle on hand. The leaders will then check out the appropriate gear from S&S and go to the shooting range. Shooting time at the range should be one hour or less in consideration for houses in the area.

5.2.2 Fishing Trip Procedure

Fishing trips have the same signing up procedure as shooting trips (as noted in previous section) and have the same procedure with checking out school vehicles for trips. If the trip uses a college vehicle, then the cost will depend on the distance driven, although the cost will be minimal (A 5-person trip driving 10 miles would be $1, for instance). Additionally, we will charge a small fee to cover the loss of flies or lures. Individual trip prices will be determined by the leader of the trip and approved by a Chair or Advisor before the trip leaves. When leading a fishing trip all levels may be mixed unless otherwise specified. On the trips the leaders must have with them the group license that enables all students who don’t have licenses to fish while enrolled in an educational program, or have a state fishing license. One day licenses are available for purchase at locations like Hanover Outdoors.

5.2.2.1 Fishing Safety

Cold water can be very dangerous. Cold water is water below 50 degrees. Please refer to ww.wildnh.com/Newsroom/News_2008/News_2008_Q4/Ice_safety_08.html for more on ice safety and how to treat hypothermic or potentially hypothermic victims. In fast moving water or anytime anyone is in a boat, always wear personal flotation devices, and when wading, always wear a flotation belt.