Cabin Adopters

From WikiDOC
Jump to: navigation, search

Background

The adoption system for cabins was introduced in Fall 2013. In this system, each of the DOC's cabins is assigned to one or more leaders or active heelers in CnT. Those chubbers are then responsible for working with the Cabins Assistant, Cabins Chair, and OPO Facilities Assistant to maintain that cabin. It is hoped that this system will have several advantages:

List

The list of cabins and adopters can be viewed here: Cabin Adopters

Philosophical Underpinning

  • With only one cabin to worry about, the chubbers responsible will be able to focus much more attention on their cabin, instead of having one cabins chair feel overwhelmed by all the issues.
  • The adopters will hopefully come to feel a sense of ownership over their cabin and want to engage with it, keep it up and improve it.
  • The more students are involved with cabin maintenance and upkeep, the more the club will feel a sense of ownership over all the cabins.

Additional Steps to Take

  • In order to provide longer institutional memory and a potentially-needed boost in technical skills, we hope to pair each adopter with a local alum or community cabin user who would like to give back.
  • Cabins adoptions should be bequested ceremonially, similarly to other bequests, so as to imbue it properly with meaning.


Responsibilities

To sum up, it is up to the Cabins Assistant to make sure the cabins meet a minimum standard. It is up to you, the cabin adopter to try to raise it above the bare minimum.

Administration and Maintenance:

  • When we receive a report or complaint about a cabin, the Reservations Coordinator (Julie) will notify the the Club Advisor, and the Cabins Assistant. The advisor and/or the cabins assistant will e-mail the appropriate adopter in order to keep them in the loop about the issue.
  • If the report requires timely action, the Cabins Assistant will be responsible for this, but will make every effort to include the adopter, without compromising the timeliness of the response.
  • If the report does not require timely action, the adopter, the cabins assistant, the facilities assistant (Larry) and the advisor will discuss a plan for action.
  • If advice, assistance or additional resources are needed, the adopter should consult with the club advisor or other, more experienced adopters.

Long-Term Stewardship:

  • It is expected that adopters will visit their cabin at least once a term, whether by leading an overnight trip, or by going for the direct purpose of an inspection. Regardless, the idea is that the adopter will bring a critical eye (as well as a checklist) and really look at the cabin, how it looks, if anything could be improved, etc. This includes both minor improvements to accessories (coat hooks, small furniture, etc), decorations, arrangement, landscaping, etc as well as major upgrades such as appliances, major furnishings, porches, docks, etc.
  • Be sure to let Rory know each time you visit your cabin. Take pictures and take notes and we will add them the to Cabins database to build that out.
  • In the event that there are questions or concerns about the way the cabin is operating, the adopter will be the go-to source for student input on policy decisions, because of their heightened familiarity with the facility.


Notes:

  • DOC/OPO vehicles can be used, charged to cabins.
  • P-cards for supplies should be obtained from Financial Coordinator (Kathy). For major items, budget approval from CnT Chairs and/or advisor is necessary.
  • N.B. Normal disposable cabin supplies can be obtained from Oak HIll.

Implementation Status:

  • As of November 2013, adopters have been assigned. This document will be sent out posthaste.
  • Current plan is to go as is, and make any necessary changes as they come up.
  • Alumni adopters will be sought as soon as we can determine a workable plan. (Include incentives? Free night?)
  • It is recommended that CnT still elect a cabins chair to manage the program and fill in for any students on off-term.
  • An adopter for Harris/66 Lodge should be sought.